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  • Program Assistant (Choro, Jazz, Chamber Music)

  • Full-Circle HR, LLC
    Job Description
    Overview
    The Program Assistant supports the Program Manager of three programs. First, Jazz Port Townsend is a logistically complex program and involves a large team of people, including 35 faculty, 20 weekend performers and 210+ workshop participants. Next, Choro involves c. 60 participants and 6 faculty. Third, the Chamber Music program involves a weeklong workshop for 10 select participants, plus 3-4 concerts per year. The Program Assistant is deeply involved in the administrative tasks of planning and running the workshops. You’ll do a wide variety of tasks to help make the workshop/festival run smoothly, some of which will be big-picture and some disparate details. You will work closely with and receive regular direction from the Program Manager. As you become more familiar with the program you will become more independent and will play an increasingly central role in conceptualizing and planning the workshops.
     
    The Jazz workshop takes place the last full week of July. Choro is in late April, and the Chamber workshop is in early June with additional concerts spread from September through May. Your schedule will vary throughout the calendar. Peak times are the week before and the week of the workshops. These times can require long hours, flexibility, and a good spirit. Days of especially high demand include the first, second, and last days of a workshop.
     
    Things to bear in mind:
    Do whatever it takes to make our guests feel valued and comfortable. This is the number one principle that should guide your actions and decisions. Our “guests” include workshop participants, faculty, ticket buyers—any Centrum stakeholder. All your energies should be directed towards creating an environment in which participants and faculty can thrive. Your goal should be to make sure everyone has a positive experience that will make them want to return.
     
    Use your good judgment. You will be valued for your ability to make mature decisions quickly. If you make a mistake the focus will be on helping you fix it and move forward.
     
    The intangibles. As with any non-profit, you will find that working at Centrum can bring you a lot of personal satisfaction if your values align with our mission and organizational style, and particularly if you value the following things: 
    ·      Working directly with some of the finest musicians in the world.
    ·      Playing a large role in creating an event that is truly excellent and that enhances our community in a meaningful way.
    ·      Working with colleagues who are exceptionally supportive, friendly and passionate about what we do.
     
    Essential Functions and Requirements
    ·      Prepare and manage faculty contracts.
    ·      Coordinate details of faculty and performer travel.
    ·      Manage all aspects of jazz club performances.
    ·      Assist in facilitating program on-site including occasional social functions.
    ·      Other duties as assigned and developed in collaboration with the Program Manager.
    ·      Superior organizational skills.
    ·      Ability to multi-task and work under stress.
    ·      Ability to drive 12-passenger van.
     
    Qualifications
    ·      Experience working in a deadline driven environment while handling multiple priorities.
    ·      Background in music presenting and/or performance is desirable but not mandatory.
    ·      Working knowledge of Word, Excel.
    ·      Access to transportation as needed and a good driving record, valid driver’s license and insurance would be helpful.
    ·      Must be willing and able to work weekends and evenings when needed and overtime immediately before and during the workshop week.
    Core Competencies
     
    ·      Team player
    ·      Commitment to artistic excellence
    ·      Excellent attention to detail
    ·      Ability to handle sensitive people situations with tact and flexibility as needed
    ·      Ability to manage multiple tasks, meet deadlines, and change direction quickly if needed
    ·      Good interpersonal skills; confidentiality
    ·      Excellent verbal and written communication skills

    About Centrum
    Centrum, in partnership with Fort Worden State Park, is a gathering place for artists and creative thinkers from around the world, students of all ages and backgrounds, and audiences seeking extraordinary cultural enrichment. Centrum promotes creative experiences that change lives.

    Located in Port Townsend, Washington, at Fort Worden—a turn-of-the-century army base–our location offers an unmatched combination of natural beauty and historic interest. For nearly five decades Centrum has gathered hundreds of thousands of individuals—great artists, creative thinkers, ardent students, and passionate fans—who have transformed Fort Worden into a legendary site of creative learning and interaction.

    As we approach our 50th anniversary in 2023, Centrum is focused on building its endowment fund, balance sheet, and annual fund. In pre-pandemic years, the organization operated with an annual budget of $4 million, 60% of which is from contributed income. Centrum is debt-free and has a 3-month cash reserve and endowment of $1 million. Centrum enjoys a high degree of stability in its staff and board and is now engaged in a process of developing a new five-year strategic plan to guide its growth and development, post COVID. Our future is motivated by creative ambition and increasing commitments to community building, a hallmark of our legacy of multi-generational workshops and artist residencies that are the emblems of our core values and dedication to lifelong learning.

    To Apply
    Submit your letter of interest along with your resume to Claudia@Full-CircleHR.com. 

    Centrum is an Equal Opportunity Employer 
    Centrum is an equal opportunity employer and do not discriminate in hiring or employment based on race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

     
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