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  • Administrative Assistant

  • Jefferson County Chamber
    Job Description
    The Chamber of Jefferson County
    Administrative Assistant
    Full / Part-Time

    The Jefferson County Chamber of Commerce is a business organization with members throughout Jefferson County. We promote the business and economic well-being of our diverse community to benefit enterprises, large and small through advocacy, services, education, business exposure and promotional opportunities.
    For this newly created role, we are seeking a detail-oriented, highly organized Associate to provide administrative and project management support to our Executive Team, including co-ordination of regular virtual and offsite, when again applicable, meetingsThe Chamber and all its programs have been undergoing changes due to the COVID-19 environment and we anticipate further opportunities because of this ongoing fluid situation.
    We are planning an exciting year and want an associate to join us that will grow with these opportunities. If you meet the criteria below and thrive on having variety and change in your role, we would love to receive your application along with a letter of interest for working in this mission driven team environment.

    Knowledge, Skills, Abilities
    • Proven track record of healthy communication and problem-solving abilities
    • This position coordinates the schedule of a busy Executive Director as well as facilities meeting and office space (when COVID restrictions allow)
    • Zoom meeting capabilities
    • Calendar and meeting management experience
    • Effective and timely handling of scheduling, database, and task management
    • Proficient in creating, implementing and maintaining filing systems with integrity and clarity
    • Excellent compositional skills for writing letters, emails, agendas, and reports
    • Experience handling confidential information and managing complex situations
    • Organize and manage volunteers within a program
    • Well-versed in organizing and facilitating retreats, events, and gifts
    • Maintain database and groups with updated contact info
    • Maintain working printers, technology, and office supplies through vendors
    • Maintain updated standard operating procedures for all tasks
    •  
    Principal Accountabilities
    • Strong planning and organizing skills, ability to multi-task
    • Highly efficient in time management and able to prioritize initiatives.
    • Self-starter and ability to operate in self driven capacity, working to execute tasks and resolve issues in a timely manner and at same time work in a collaborative team environment.
    • Adept at problem solving with a solutions focused approach to addressing and resolving complex problems
    • Strong communication skills plus a positive attitude with a customer service-oriented disposition
     
    KNOWLEDGE
    • Required: Microsoft Office Outlook, Excel, and Word (intermediate to advanced level); Adobe Acrobat
    • CRM experience desirable
    • Publishing / Editing & Proofreading a plus
    • Adobe Graphics experience a plus
     
    EXPERIENCE
    • Excel: 1+ year (Required)
    • Outlook: 2+ years (Preferred)
    • Administrative: 3 +years (Required)
    • Microsoft Office: 2+ years (Required)
    • Personal Assistant: 2 years (a plus)
    • Ability to learn new software: (Preferred)
    • Tourism program experience (a plus)
    • Social Media expertise a plus
     
    The Chamber of Jefferson County is an Equal opportunity Employer
    This position is full time, 40 hours per week M-F with rare occasional evenings and/or weekend assignments however can be part time to start and grow into a larger role.

    Salary and benefits DOE
    Please apply with resume, cover letter including desired salary range along with what special skills or interests you would bring to this role.

    Job Types: Full-time, Part-time
    Pay: $17.00 - $21.00 per hour
    Benefits:
    • Dental insurance
    • Employee assistance program
    • Health insurance
    • Vision insurance
     
    Schedule:
    • 8 hour shift
    • Monday to Friday
    Contact Information